Step-by-Step Documentation Process to Incorporate Company in Malaysia

Step-by-Step Documentation Process to Incorporate Company in Malaysia

Incorporating a Sendirian Berhad (Sdn. Bhd.) company in Malaysia involves several steps, from name registration to obtaining the necessary approvals. Below is a step-by-step guide along with the required documentation at each stage.

Step 1: Determine Company Structure and Requirements

Before proceeding, you must ensure that your company meets the following minimum requirements:

• At least one director
• At least one shareholder (individual or corporate entity)
• Company secretary (must be a licensed secretary in Malaysia)
• Minimum paid-up capital of RM1
• Registered office address in Malaysia

Step 2: Name Search and Reservation

1. Company name search
2. Ensure the proposed company name:
   • Is not identical to existing companies.
   • Does not contain prohibited words.
3. Submit Name Reservation Request

Documents Required:

 ✔ Proposed company names
✔ Nature of business
✔ Company type (Sdn. Bhd.)
✔ Director and shareholder details

Step 3: Prepare Incorporation Documents

After name reservation, prepare and submit the incorporation documents

Documents Required:

1. Super Form  – includes:
   • Company details (name, nature of business, registered address)
   • Shareholder and director details
   • Declaration by director and promoter
2. Copy of Directors’ and Shareholders’ NRIC/Passport.
3. Letter of Appointment (if appointing a company secretary later).

Step 5: Receive Approval and Incorporation Certificate

Estimated Timeline

Final Notes

• The entire process takes approximately 7-14 days.